Digitizing workflows means integrating digital technology into many business areas operating within a company. It means changing the way employees work and think, and introducing a paperless strategy.
By digitizing their workflows, companies are able to optimize existing processes, increasing access to information, control over information flow, data security and productivity. It is important to remember that digital transformation affects the entire organization, not just a selected area.
Digitization requires equipping the organization with the right tools. Using dedicated platforms for document digitization and business process management, companies are beginning their journey into the digital world.
Review all existing processes
Conducting a comprehensive verification of the company’s workflow and all business processes is one of the most important elements of digitization.
In organizations with several complex workflows, many business processes tend to be overlooked, although they are an essential part of the company’s operations.
The priority should always be to identify the process where digitization can be started, and the desired results should be clearly defined before implementing the digitization plan.
Identify the process where digitization can be initiated
A simple tip is to start digitizing workflows with areas that are easy to digitize. Processes that are heavily dependent on paper are an excellent starting point for the digitization of businesses.
These are usually areas fundamentally involving employees, where there is a high risk of error, high paper consumption, or low productivity – they are the first to undergo the digitization process.
Business processes that require a complete redesign should be left until an easier process is successfully digitized.
Start the transformation of a selected process
Using the above information, companies must keep in mind that key users are involved in the digital transformation from the very beginning.
Another is to verify the selected process as it has been, identify bottlenecks and areas for improvement, and finally, together, detail the digitization plan.
Digitization of highlighted processes can significantly reduce bottlenecks and increase process efficiency, while shortening information flows, ultimately increasing enterprise productivity more broadly.
The next steps: Continue the gradual transformation!
After the digitization of the first process is completed, it is best to conduct a detailed evaluation of the changes made and analyze with those involved how the digitized process has improved the workflow.
After analyzing the positive impact of digitizing the first few processes, it is necessary to gradually move to the digital transformation of the rest of the organization’s workflows.
With each successive transformed process, the effects of digitization should eventually coincide with the goal of overall streamlining and efficient operation of the company.
