Electronic document workflow – benefits to the employee
Until recently, managing a stack of paper documents used to keep accountants and office administration staff awake at night. The development of digitization and commercially available workflow-class IT tools for digitizing business processes has met the needs of this area of business.
The implementation of an electronic document circulation system brings order to the business processes in the company, and thus increases work satisfaction. Finding documents becomes a simple and quick activity, and information exchange between employees is smooth. The system allows to keep track of all actions (adding, viewing, uploading, editing documents) so we can evenly distribute work among employees, as well as assign responsibility for individual documents.
Digitization of the company – business benefits to the management
The implementation of a process management system is not only an improvement in the comfort of employees, but above all provides economic benefits.
According to a study by Primesoft, daily photocopying of documents costs a company even several thousand a month, not including the cost of storing and destroying documents.
One of the most significant elements that changes after implementing a process management and electronic workflow system is document retrieval time.
Studies show that, assuming 10,000 documents are processed per month, paper retrieval time takes more than 250 hours per month.
All documents coming into the company are processed electronically. The company gains full control over the internal flow of documents, responsibility for individual documents, and over employee productivity.
“… increasing the efficiency of management, optimization, ordering and standardization of processes.”
Arkadiusz Rochala – General Director, Vice President of the Management Board of
SODEXO Benefits and Rewords Services Polska Sp. z o.o.
“The workload of those responsible for accepting costs has been optimized, while maintaining full control over them… We have gained the ability to control cost documents… We have gained an easy way to record all matters coming into the company… a reduction in administrative and operating costs….”
Łukasz Luto – Vice President of the Management Board, Managing Director
Marek Bednarz – Vice President of the Management Board, Chief Financial Officer at
Porta KMI Poland Sp. z o.o. Sp.k.
“The advantages and benefits of implementing the electronic V-Desk platform are primarily the time savings resulting from full automation already at the stage of document registration and a smooth approval process.”
Sławomir Rdzak – Director of the IT Department at
Idea Getin Leasing S.A.
Primesoft expert’s comment
“The electronic workflow system is a solution that significantly improves the functioning of the company.”
– says Mr. Bartosz Swierkowski, representing Primesoft Poland. Expert in DMS | Workflow | OCR class platforms.
“According to recent surveys, an increasing percentage of Polish companies have decided to implement it and execute business processes in an orderly manner.
Staying with traditional solutions today is a constraint, and a costly one at that.
Let’s remember that a more efficient enterprise is more competitive.”